Terms and Conditions

Effective Date: September 27, 2026

Last Updated: September 27, 2026


These Terms and Conditions (“Terms”) govern access to medscholarsai.com and participation in services provided by MedScholars AI, operating as MedScholars AI (“MedScholars AI,” “we,” “us,” or “our”).

By applying, enrolling, purchasing a program, creating an account, or otherwise affirmatively accepting these Terms, you agree to them.


1. MedScholars AI

MedScholars AI provides online educational and research-mentorship programs focused on subjects including artificial intelligence, machine learning, medicine, healthcare, biomedical science, medical imaging, genomics, and related research fields.

Services may include:

  • Research mentorship

  • AI and machine-learning instruction

  • Research-proposal development

  • Literature review

  • Experimental design

  • Programming

  • Data analysis

  • Manuscript development

  • Abstract and poster preparation

  • Conference presentation preparation

  • Workshop submission support

  • Conference submission support

  • Journal submission support

The exact services included in your program will be identified before enrolment.


2. Eligibility and Minors

You must provide accurate information regarding your identity and eligibility.

If you have reached the age of majority in your jurisdiction, you may accept these Terms yourself.

If you have not reached the age of majority, a parent or legal guardian may be required to:

  • Review these Terms

  • Accept these Terms on your behalf

  • Consent to participation

  • Accept financial responsibility for the purchase

MedScholars AI does not ordinarily enrol children under 13 through its standard online enrolment process.

Any enrolment of a child under 13 must use a separate process satisfying applicable parental-consent and privacy requirements.


3. Applications and Admission

Submitting an application does not guarantee admission.

MedScholars AI may evaluate:

  • Academic background

  • Research interest

  • Technical experience

  • Research experience

  • Program fit

  • Project availability

  • Mentor availability

  • Cohort capacity

We may accept, decline, defer, or waitlist an applicant, subject to applicable law.


4. Program Information

Before payment, the applicable program page, enrolment process, or agreement will identify relevant information such as:

  • Program duration

  • Program format

  • Tuition

  • Currency

  • Applicable taxes

  • Known mandatory fees

  • Program dates

  • Mentorship structure

  • Research format

  • Expected participant commitment

  • Material restrictions

  • Refund and cancellation terms


5. Online Checkout

Where required by applicable consumer law, MedScholars AI will provide relevant contractual information before a consumer completes an online purchase.

The checkout process will provide an opportunity to review the transaction, correct applicable errors, and affirmatively accept the agreement before payment.

A retainable electronic purchase confirmation or agreement will be provided following purchase where required.


6. Fees

Participants agree to pay the amount disclosed and accepted during enrolment.

Unless expressly identified as included, program tuition does not include:

  • Travel

  • Accommodation

  • Conference registration

  • Journal publication charges

  • Open-access fees

  • Visa costs

  • Personal computer equipment

  • Optional third-party software

Any material mandatory fee known to us will be disclosed where required by law.


7. Refunds

The MedScholars AI Refund and Cancellation Policy forms part of these Terms.

Nothing in these Terms waives a consumer cancellation, refund, warranty, or other right that applicable law does not allow a business to waive.


8. Educational and Research Nature of Services

MedScholars AI is a research-mentorship and educational service.

Unless expressly stated otherwise, MedScholars AI:

  • Is not a university

  • Is not a degree-granting institution

  • Does not issue university credit

  • Does not provide professional licensure

  • Does not provide medical treatment

  • Does not provide individualized medical advice

Participation does not create a physician-patient, university-student, employment, partnership, or fiduciary relationship.


9. No Guaranteed Academic or Career Outcome

Research and academic review are inherently uncertain.

MedScholars AI does not guarantee:

  • Publication

  • Journal acceptance

  • Conference acceptance

  • Workshop acceptance

  • A particular author position

  • Statistically significant findings

  • Research awards

  • College admission

  • Medical-school admission

  • Graduate-school admission

  • Scholarships

  • Internships

  • Employment

  • Fellowships

  • Any other academic or career result

Decisions made by journals, reviewers, conferences, universities, employers, and other independent organizations are outside MedScholars AI’s control.


10. First-Author Publication Pathway

The MedScholars AI Independent Research Track may be described as providing a first-author publication pathway.

A first-author pathway means that the participant is provided an opportunity to take a leading research role and work toward the contribution normally required for first authorship.

It is not a guarantee that:

  • A paper will be accepted or published

  • The participant will receive first authorship regardless of contribution

  • A particular venue will review or accept the submission

  • A submission will be completed within a specific external review timeline

Authorship must accurately reflect actual scholarly contributions and applicable academic standards.


11. Authorship

Author order may consider contributions including:

  • Project conception

  • Research design

  • Literature review

  • Data processing

  • Software development

  • Experiments

  • Statistical analysis

  • Interpretation

  • Manuscript drafting

  • Revision

  • Final approval

  • Accountability for the work

Participation or payment alone does not create entitlement to authorship.

Authorship will not knowingly be sold or assigned solely because tuition was paid.


12. Advertising, Testimonials, and Outcomes

Testimonials and examples of participant outcomes describe individual experiences.

Past outcomes do not guarantee that a future participant will achieve a similar result.

Any statement regarding publication, acceptance, award, admission, employment, or another participant result should be interpreted as relating only to the identified participant or project.

Where a material relationship exists between MedScholars AI and a person providing an endorsement, appropriate disclosure will be made where required.

MedScholars AI will not knowingly purchase, fabricate, or materially misrepresent participant reviews or testimonials.


13. Third-Party Names, Institutions, and Logos

References to universities, hospitals, conferences, workshops, journals, publishers, companies, or professional societies may describe:

  • A mentor’s background

  • A research submission

  • A publication

  • A conference presentation

  • A participant outcome

  • A research collaboration

Unless expressly stated otherwise, use of a third-party name or logo does not mean that the organization sponsors, endorses, certifies, or is formally affiliated with MedScholars AI.

Third-party trademarks belong to their respective owners.


14. Participant Responsibilities

Participants are expected to:

  • Attend scheduled sessions where reasonably possible

  • Complete assigned work

  • Communicate with mentors

  • Meet project deadlines

  • Behave professionally

  • Protect confidential information

  • Follow academic-integrity standards

  • Follow data licences

  • Properly cite external work

  • Follow applicable venue policies

Participant effort may materially affect research progress and authorship eligibility.


15. Academic and Research Integrity

Participants must not engage in:

  • Plagiarism

  • Fabrication

  • Data falsification

  • Invented citations

  • Falsification of results

  • Misrepresentation of authorship

  • Unauthorized image manipulation

  • Unauthorized data access

  • Unethical research practices

  • Misrepresentation of academic credentials

Serious misconduct may lead to removal from a project or program and may require correction, withdrawal, or notification of collaborators or academic venues.


16. Artificial Intelligence Tools

AI tools may be used where appropriate.

Participants must comply with applicable:

  • Journal policies

  • Conference policies

  • Institutional requirements

  • Copyright requirements

  • Privacy requirements

  • Research-integrity standards

AI-generated content must be reviewed and verified before being used as research output.

Participants must not use AI to fabricate:

  • Data

  • Experiments

  • Results

  • Citations

  • Sources

  • Research contributions


17. Medical and Health Data

Participants may not independently use identifiable patient records, protected health information, restricted clinical information, or similar sensitive health information through a MedScholars AI project.

Such information may be used only where the project expressly authorizes it and all required:

  • Ethics approvals

  • Institutional approvals

  • Privacy safeguards

  • Data-use agreements

  • Security controls

  • HIPAA, PHIPA, or other applicable requirements

have been satisfied.


18. Human-Subject Research

Participants may not independently recruit human research participants or undertake regulated human-subject research in MedScholars AI’s name without prior authorization and any required research-ethics approval.


19. Student Research Ownership

Except where a project-specific agreement expressly provides otherwise, participants retain ownership of their original individual research contributions.

Collaborative projects may contain intellectual property or contributions belonging to multiple participants, mentors, institutions, researchers, or third parties.

No participant receives exclusive ownership of another contributor’s work.


20. Limited Research Licence

Participants grant MedScholars AI and authorized project collaborators a non-exclusive, royalty-free licence to use participant-contributed research materials only as reasonably necessary to:

  • Operate the project

  • Review the research

  • Collaborate with co-authors

  • Revise the work

  • Prepare academic submissions

  • Submit work to appropriate venues

  • Present or publish accepted research

  • Maintain research-integrity and authorship records

This licence does not automatically authorize MedScholars AI to use a participant’s identifiable research, name, image, or testimonial for unrelated advertising.

Separate consent may be requested for promotional use.


21. MedScholars AI Materials

MedScholars AI retains applicable rights in its own:

  • Curriculum

  • Training material

  • Website content

  • Branding

  • Templates

  • Internal systems

  • Proprietary educational resources

Participants receive a limited right to use these materials for personal participation in the applicable program.

They may not commercially redistribute proprietary program materials without permission.


22. Third-Party Intellectual Property

Participants must respect third-party copyright, licence, software, database, and trademark rights.

Participants may not knowingly submit infringing content.


23. U.S. Copyright and DMCA Notices

MedScholars AI respects intellectual-property rights.

If you believe material made available through a MedScholars AI-controlled online service infringes your copyright, you may submit a written notice containing:

  • Identification of the copyrighted work

  • Identification and location of the allegedly infringing material

  • Your contact information

  • A statement of good-faith belief that the use is unauthorized

  • A statement that the notice is accurate and, under penalty of perjury, that you are authorized to act

  • Your physical or electronic signature

Notices should be sent to:

  • DMCA Agent: [NAME]

  • Address: [DMCA ADDRESS]

  • Email: [DMCA EMAIL]

  • Telephone: [PHONE]

Where applicable, MedScholars AI may remove or disable access to allegedly infringing content and may terminate repeat infringers.

Counter-notices may be submitted where permitted by U.S. law.


24. Confidentiality

Participants may receive confidential information including:

  • Unpublished manuscripts

  • Research ideas

  • Preliminary findings

  • Source code

  • Internal project documents

  • Restricted datasets

  • Information concerning other participants

Participants must not disclose such information without authorization unless disclosure is legally required.


25. Recordings

Meetings may be recorded only where appropriate notice or consent is provided.

Recorded meetings may be used for legitimate educational or administrative purposes described at the time of collection.


26. Accessibility and Accommodations

MedScholars AI aims to provide its online services in a manner accessible to individuals with disabilities.

Participants who require a reasonable accessibility accommodation or encounter an accessibility barrier may contact:

  • [ACCESSIBILITY EMAIL]

We will consider reasonable requests consistent with applicable accessibility requirements.


27. Professional Conduct

Participants may not engage in:

  • Harassment

  • Bullying

  • Discrimination

  • Threats

  • Fraud

  • Deliberate disruption

  • Unauthorized system access

  • Abuse of another participant’s information

  • Serious research misconduct


28. Suspension and Removal

MedScholars AI may suspend or remove a participant for:

  • Material breach of these Terms

  • Non-payment

  • Fraud

  • Serious misconduct

  • Research fraud

  • Unauthorized disclosure of confidential information

  • Misuse of restricted data

  • Serious security violations

Where appropriate, we will provide notice and an opportunity to address the issue.

Immediate action may be taken where necessary to protect people, research integrity, confidential information, or systems.


29. Program and Mentor Changes

Research projects may evolve.

Reasonable changes may be made to:

  • Research questions

  • Methods

  • Datasets

  • Mentors

  • Collaborators

  • Meeting schedules

  • Project scope

where required by feasibility, availability, research results, technical limitations, or academic requirements.

If a material purchased service becomes unavailable, MedScholars AI will make reasonable efforts to provide an alternative or another remedy consistent with applicable law.


30. Third-Party Services

Programs may use third-party platforms for:

  • Video conferencing

  • Coding

  • Cloud computing

  • AI

  • File storage

  • Payments

  • Academic submissions

Those services operate under independent terms and privacy policies.


31. Technology Requirements

Participants are responsible for having reasonable access to:

  • A suitable computer

  • Internet connectivity

  • Required software identified for the project

unless MedScholars AI expressly agrees otherwise.


32. Email Communications

Program-related communications may be delivered electronically.

Transactional communications may include:

  • Receipts

  • Meeting information

  • Project updates

  • Research deadlines

  • Changes to active services

Promotional communications are subject to applicable marketing law and unsubscribe requirements.


33. Electronic Acceptance

Checking an “I agree” box or otherwise affirmatively indicating acceptance may constitute an electronic acceptance of these Terms.

MedScholars AI may retain records identifying:

  • The version accepted

  • Date and time of acceptance

  • Associated purchaser or participant

  • Relevant transaction


34. Website Use

Users may not:

  • Interfere with the website

  • Introduce malware

  • Attempt unauthorized access

  • Scrape protected material in a manner that disrupts the service

  • Impersonate another person

  • Use the service for unlawful activity


35. Service Availability

We do not guarantee uninterrupted access to all online services.

Services may occasionally be affected by:

  • Technical outages

  • Provider outages

  • Illness

  • Mentor availability

  • Dataset problems

  • Conference changes

  • Research circumstances

  • Events beyond our reasonable control


36. Disclaimer of Warranties

To the extent permitted by applicable law, our services are provided without guarantees regarding specific research, academic, publication, career, or admissions outcomes.

Nothing in these Terms excludes a warranty or statutory protection that cannot legally be excluded.


37. Limitation of Liability

To the maximum extent permitted by applicable law, MedScholars AI will not be responsible for indirect, incidental, special, punitive, or consequential losses resulting from participation in a program.

This may include losses associated with:

  • Academic rejection

  • Publication decisions

  • Conference decisions

  • Missed opportunities

  • Third-party outages

  • Participant failure to complete responsibilities

This limitation does not apply where applicable law prohibits limitation or exclusion.


38. Participant Responsibility for Misconduct

To the extent permitted by law, a participant may be responsible for losses caused by their intentional:

  • Research fraud

  • Unauthorized disclosure

  • Intellectual-property infringement

  • Data misuse

  • Illegal conduct

  • Material breach of these Terms

Nothing in this section shifts responsibility to a participant for MedScholars AI’s own unlawful conduct.


39. Force Majeure

MedScholars AI will not be responsible for reasonable delays or failures caused by events outside its reasonable control.

Where a material paid service cannot ultimately be delivered, any legally required consumer remedy remains available.


40. Mandatory Consumer Rights

These Terms do not waive rights or remedies that applicable law does not permit a consumer to waive.

This includes applicable rights under Canadian, Ontario, U.S. federal, and U.S. state consumer-protection law.


41. Governing Law

Subject to mandatory consumer protections and jurisdictional rights that cannot legally be waived, these Terms are governed by the laws of Ontario and the federal laws of Canada applicable therein.

Nothing in this provision requires a consumer to surrender a right to bring a claim in another jurisdiction where applicable law gives the consumer that right.


42. Changes

We may revise these Terms prospectively.

The version accepted for a particular paid enrolment will ordinarily continue to govern that purchase unless a lawful amendment is agreed to or a change is legally required.


43. Severability

If a provision is found unenforceable, that provision will be limited or severed only to the extent necessary.

The remaining provisions will continue to apply.


44. Entire Agreement

The applicable agreement may include:

  • These Terms

  • Privacy Policy

  • Refund and Cancellation Policy

  • Program description

  • Checkout disclosures

  • Enrolment confirmation

  • Project-specific agreements

A more specific written project or enrolment agreement may govern where it expressly conflicts with these general Terms and where legally permitted.